How to Book Desks in Yoffix
Table of Contents
In Yoffix you can book desks in four main ways:
My Office (visual floor plan)
Calendar (status + desk)
QR codes (on-site booking)
Follow the steps below depending on how you prefer to book.
1. Make Bookings via “My Office”
Use My Office when you want to see the office layout for a specific day and pick a desk or room directly from the floor plan.
Book a desk
Go to the My Office tab.
At the top, select:
Date
Office
Floor (if available)
Click on an available desk on the plan.
Choose:
Start and end time
Or your standard working hours
Optionally:
Turn on recurring booking (e.g. every Tuesday)
Add a parking spot for the same time
Confirm the booking.
Book a meeting room
Click on an available room.
Select time, duration and participants.
Confirm the room booking.
For more details, see the “Meeting Rooms” tutorial.
Find colleagues
Use search in My Office.
Search by:
Name
Team
Attributes (e.g. role)
Click on a colleague to see where they are sitting on that day.
3. Book a Desk via the Calendar
Use the Calendar when you want to manage your status (Office / Remote / Not available) and book a desk from there.
Go to the Calendar.
Hover over the day you want to book.
Click on the day.
Choose Office as your status.
A booking window will open.
Set:
Start and end time
Or keep your standard working hours
(Optional) Turn on repeat (e.g. every Wednesday).
(Optional) Add a parking spot.
Click on the office / floor plan.
By default, Yoffix suggests your favorite desk based on previous bookings. If you want a different desk, click on another available seat on the plan.
Save your booking.
Your calendar status will show Office, and your seat will be reserved.
As a team lead, you can create team events to invite people to the office. If you create a team event, the colleagues you invited will receive a notification and their status will automatically be changed to Office.
4. Book or Check In via QR Codes
Use QR codes when you are already in the office and want to book or check in directly at the desk.
Prerequisite: Your admin must have enabled QR codes and placed them on desks.
Go to the desk.
Open the camera on your phone.
Point it at the QR code on the desk.
Tap the link that appears on your phone.
Yoffix will open the booking page for that specific desk.
Select the time period.
Confirm the booking or check-in.
Your desk is now linked to your booking for that time.
5. Additional Options for Admins
If you are an admin (or team lead, depending on permissions), you can:
Book desks for colleagues from the calendar, My Office, or Spaces.
Create team events so that:
Colleagues are automatically set to Office
Seats are pre-booked for them
They receive notifications about the office day
This is useful for organizing regular team office days or workshops.