Workplace Analytics Software for Space Utilization

Yoffix is the workplace data layer for modern offices. Every booking and HR signal feeds one dashboard, so workplace leaders can plan space and set policy on real evidence, not assumptions.

Microsoft Partner

ISO-27001

Enterprise-ready

4.8

4.8

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Office use optimization

Workplace Analytics

The data layer your office is missing

The data layer your office is missing

Real-time occupancy and space utilization

Drill from portfolio down to individual desk across every office, floor, and zone across all your locations.

See peak vs average utilization by day, week, or month, filterable by team or department.

Heatmaps that show your busiest and quietest areas at a glance.

Learn how to optimize your office space with Yoffix

Learn how to optimize your office space with Yoffix

Attendance trends and hybrid policy compliance

Measure office attendance, no-show rates, and team overlap without surveilling individuals.

See whether anchor days and team-specific policies are producing real presence.

Historical trend data shows how attendance patterns shift week over week and month over month.

Team collaboration and overlap insights

Enhance collaboration and help employees to make most of their office days.

Enhance collaboration and help employees to make most of their office days.

Filter analytics by team, department, or organizational unit to see who's collaborating and when.

Weekly overlap reports show whether RTO policies are producing real collaboration or just attendance.

Team-day data helps managers plan office days around actual interaction, not calendar guesses.

AI-powered optimization and forecasting

Yoffix works where you already work. Book desks directly from MS Teams, and sync your schedule without switching tools.

Yoffix works where you already work. Book desks directly from MS Teams, and sync your schedule without switching tools.

Yoffix analyzes booking patterns and recommends where to consolidate, expand, or close space.

Capacity forecasting flags when a floor or location is trending toward under- or over-utilization.

Get specific suggestions like which zones to repurpose or which days to close specific floors.

Top analytics features in Yoffix

Utilization analytics with drill-down

Live data on desks, rooms, parking, and resources, from portfolio view down to individual desk.

No-show and check-in tracking

Track ghost bookings, no-show rates, and actual presence via check-in, QR, NFC, or Wi-Fi.

Office heatmaps

Visual breakdown of where your people actually sit and meet across each floor.

Attendance and team overlap reports

Weekly automated reports covering anchor day compliance, peak days, and team-level attendance.

AI optimization and forecasting

Yoffix surfaces space consolidation opportunities and forecasts capacity from real booking patterns.

Data export, API, and BI integration

Push anonymized data into Power BI, Tableau, Looker, or your own dashboards via open API.

Designed to deliver

real workplace impact

Designed to deliver

real workplace impact

Designed to deliver

real workplace impact

up to 50%

up to 50%

up to 50%

office space savings

up to 90%+

up to 90%+

up to 90%+

adoption for reliable data coverage

x2

x2

x2

team office overlap

“Our admins love the control. Our employees love the simplicity of Yoffix. It’s rare to satisfy both HR and IT needs at the same time.”

Director of IT Operations

Manufacturing

Every office metric Yoffix tracks

From desks and rooms to parking, attendance, and policy compliance, in one dashboard.

Desk analytics

Average utilization per period

Utilization by floor

Utilization by day of week

No-show rate

Office heatmaps

Room analytics

Average room utilization

Utilization by room

Utilization by day of week

Check-in and auto-release data

Room data in downloadable reports

Attendance analytics

Average weekly attendance trend

Attendance by team

Days-per-week distribution

Last office visit per employee

Absences as a share of bookings

Parking analytics

Average parking utilization

Utilization by day of week

Utilization by floor

Usage per individual space

Policy analytics

Minimum office day compliance

Anchor day attendance per team

Compliance by team versus company

Weekly reports for team leads

Reporting and privacy

Automated monthly attendance report

On-demand report for any month

CSV export and open API

Anonymous mode

Org-wide personal data hiding

Who uses workplace analytics

Four roles read the same data and need different answers from it.

Facility and workplace management

Right-size desk ratios per floor, schedule cleaning against actual use, and find the areas that never fill.

HR and People Ops

Check whether hybrid policy is landing, see anchor day attendance by team, and report adherence without tracking individuals.

Corporate real estate and finance

Bring utilization evidence to lease renewals, compare locations on the same metrics, and quantify cost per office day.

IT

One source of truth synced from Microsoft 365 and your HRIS, with access controls, retention rules, and API access into your BI stack.

Let's talk about your workplace analytics project

See how Yoffix gives your hybrid office one source of truth, and what to do with it.

Book a demo

Flexible and transparent pricing

from

€1.5

Per user per month

Pay for what you need

Bulk discounts

Check our price plans

Get a custom quote for your workplace

Every office is different. Tell us about your setup – the number of users, the features you need, or any other special requirements. We'll send you a tailored proposal with pricing, implementation timeline, and answers to your questions.

Response within 24 hours

Custom pricing based on your needs

No obligation

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2026 Guide on Office Space Utilization Analytics

FAQ – Workplace analytics

What is workplace analytics?

Workplace analytics is the practice of collecting and analyzing data about how an office is actually used. It covers desk and room utilization, attendance trends, team overlap, and policy compliance. The goal is to replace assumptions about office use with evidence, so decisions on real estate and hybrid policy are based on what's actually happening, not what people guess.

What is workplace analytics?

What data does Yoffix collect for analytics?

Yoffix uses data that already exists in your workplace: desk and room bookings, check-ins, calendar sync from Microsoft 365, absence data from your HRIS, and optionally Wi-Fi or badge signals. All reporting is aggregated and anonymized by default. You see how teams and floors are used, never individual employee tracking.

What data does Yoffix collect for analytics?

Does Yoffix support workplace analytics across multiple locations?

Yes. Yoffix is built for multi-site organizations and gives you portfolio-level visibility across every office, floor, and team in one dashboard. You can compare utilization, attendance, and no-show rates across locations, filter by building or country, and drill down from portfolio view to individual desk. Analytics are standardized across sites, so a facility manager can benchmark London against Berlin using the same metrics. All data respects local privacy rules (GDPR, works council configurations) and Yoffix is hosted in Germany with EU-only data processing, which matters for pan-European portfolios. Private cloud and regional hosting options available.

Does Yoffix support workplace analytics across multiple locations?

How does Yoffix measure actual occupancy versus booked occupancy?

This distinction matters because a booked desk isn't always a used desk. Yoffix closes the gap in three ways. First, check-in and auto-release: employees confirm their booking via email, Microsoft Teams, Slack, QR code, or NFC, and unclaimed desks release automatically back into the pool. Second, Wi-Fi check-in on Enterprise passively confirms presence when an employee connects to office Wi-Fi, no manual step required. Third, no-show rate is a named metric in your dashboard, so you see exactly how often booked space goes unused. For portfolios where sensor-level accuracy is the priority, Yoffix integrates with occupancy sensors on Enterprise, feeding sensor data into the same dashboard as booking and check-in data.

How does Yoffix measure actual occupancy versus booked occupancy?

Is this the same as employee surveillance?

No. Yoffix aggregates and anonymizes all reporting data, with configurable group-size thresholds before any insight is displayed. Analytics show patterns across teams and time periods, not individuals. The system is built for space planning and policy decisions, not performance monitoring, and complies with works council requirements in Germany and across the EU.

Is this the same as employee surveillance?

How does Yoffix integrate with our existing tools?

Yoffix syncs natively with Microsoft 365, Outlook, Entra ID, Google Workspace, and Slack. HRIS integrations cover Personio, BambooHR, HiBob, Workday, SAP SuccessFactors, HRworks, and more. Badge and Wi-Fi data can be added for triangulation. The open API and data export let you push analytics into your BI tools or pull data for custom dashboards.

How does Yoffix integrate with our existing tools?

How long until we see useful insights?

Most companies see clear utilization patterns within 4-6 weeks of rollout, once enough booking data has accumulated. Anchor day compliance and team overlap data typically need 6-8 weeks. Yoffix's 90%+ adoption rates mean data coverage is reliable, so insights are accurate rather than noisy.

How long until we see useful insights?

Is Yoffix GDPR and works council compliant?

Yes. Yoffix is ISO 27001:2022 certified, GDPR compliant, and hosted in Germany. The platform includes anonymous mode, configurable data retention rules, granular access controls, and works council-friendly reporting that uses aggregated views and minimum group sizes by default. The Trust Center has full documentation for your IT and compliance teams.

Is Yoffix GDPR and works council compliant?

Does Yoffix work with occupancy sensors?

Yes. Yoffix Enterprise supports integration with occupancy and climate sensors, feeding sensor data into the same analytics dashboard as booking and check-in data. This gives you a single source of truth combining what employees intended to use (bookings), what they confirmed (check-ins), and what actually happened (sensor and Wi-Fi presence). For most mid-sized organizations, Yoffix's built-in check-in and auto-release closes the booked-vs-used gap without sensor hardware, which keeps rollout fast and costs low. Sensors add precision for large portfolios or specific compliance needs, and Yoffix's open API means existing sensor investments can plug in rather than being replaced.

Does Yoffix work with occupancy sensors?

What is the difference between occupancy and utilization?

Occupancy describes how many people are in a space at a given moment. Utilization describes how much of the available space is used over a period of time, usually expressed as a percentage of capacity. A floor can hit full occupancy on Tuesday and sit at 30% utilization across the week. Space planning decisions depend on utilization, while day-to-day operations like cleaning and catering depend on occupancy.

What is the difference between occupancy and utilization?

Which metrics should you track for office utilization?

The core set is average utilization over a period, peak utilization on the busiest day, utilization by floor and by day of the week, no-show rate, and attendance per team. Companies running hybrid policies also track anchor day attendance and the distribution of how many days people come in, because an average of two days can mean everyone comes twice or half the company comes four times and the other half never. Meeting room and parking utilization belong in the same set when those resources are constrained.

Which metrics should you track for office utilization?

What is a no-show rate and why does it matter?

The no-show rate is the share of bookings where the desk or room was reserved but never used. It matters because booking data alone overstates demand, so any space decision based on bookings without a no-show correction will size the office too large. In Yoffix, check-in and auto-release close the gap: unclaimed desks and rooms return to the pool automatically, and the no-show rate is a named metric in the dashboard.

What is a no-show rate and why does it matter?

How do you measure team overlap?

Team overlap measures how often members of the same team are in the office on the same day, rather than how often they are in the office at all. It is the metric that separates attendance from collaboration, because an RTO policy can hit its attendance target while people come in on different days and never meet. Yoffix reports attendance by team and anchor day attendance per team, so overlap can be read at team level rather than inferred from headcount.

How do you measure team overlap?

How is workplace analytics different from a desk booking tool?

A desk booking tool records reservations. Workplace analytics turns those reservations plus check-ins, HRIS absence data, and calendar sync into utilization, attendance, and policy metrics that support space and policy decisions. The practical difference is coverage and correction: analytics is only reliable when adoption is high enough that bookings represent the whole organization, and when no-shows are corrected so booked space is not counted as used space. Yoffix combines the booking layer and the analytics layer in one platform, so the data does not have to be reconciled across tools.


How is workplace analytics different from a desk booking tool?

Do you need sensors for workplace analytics?

No. Booking data combined with check-in and auto-release already answers most space questions, including utilization by floor and day, peak days, and no-show rates, without hardware. Sensors add precision for large portfolios where exact real-time occupancy matters, and they can be added later rather than being a condition of starting.

Do you need sensors for workplace analytics?