Manage Desk Booking & Hybrid Workplace Coordination Inside Slack

The Yoffix Slack integration brings desk booking, attendance management, and check-in workflows directly into the tool your team already works in every day. Instead of switching between apps, employees can set their office or remote status, book a desk, and confirm their presence — all from within Slack. For hybrid teams that live in Slack, this removes friction from the daily coordination routine and keeps office occupancy data accurate without extra effort.

What the Slack Integration Does

• Book desks and set attendance status directly from the Yoffix app inside Slack

• Receive booking confirmations, changes, and cancellations as Slack messages

• Confirm or cancel bookings in one click via automated check-in messages

• View daily attendance overviews in any Slack channel via the Yoffix bot

• See which teammates are in the office for any given day, with direct tagging

Why Use Yoffix in Slack

Using Yoffix inside Slack allows you to:

• Manage bookings without switching tools

• Stay informed about attendance in real time

• Reduce no-shows through automated check-ins

• Coordinate hybrid work directly in your communication tool

It keeps workplace coordination integrated into your daily collaboration workflow.

How to set up Slack integration

1. In Yoffix, go to Settings → Integrations → Tools → Slack

2. Click Add to Slack and authorize the connection

3. The Yoffix app is now available to users under Apps in Slack

Video tutorial: How to use Yoffix in Slack

Set a Status and Book a Desk

To book a desk in Slack:

1. Open Slack

2. Select Yoffix under Apps

3. Choose a day

4. Select your status (e.g., office or remote)

5. Choose from available offices

6. Save your booking

The booking will immediately appear in your Yoffix calendar.

Check in via Slack

If the check-in feature is enabled by your admin and Slack is set as your notification channel:

• You will receive a message one hour before your booking

• You can confirm or cancel with one click

• If no action is taken within one hour, the booking is automatically canceled

This helps prevent no-shows and keeps office occupancy accurate.

Attendance Overview via Yoffix in-channel bot

You can add the Yoffix bot to any Slack channel to receive attendance overviews.

To add the bot:

1. Open Slack

2. Go to Apps → Yoffix

3. Click Add this app to a channel

4. Select the desired channel

The channel will then display an overview of who is scheduled to be in the office.

Notifications in Slack

If Slack is selected as your notification channel, you will receive:

• Booking confirmations

• Booking changes

• Cancellations

• Check-in reminders

• Bookings made for you by others

All important attendance-related updates appear directly in Slack messages.

To receive notifications in Slack go to your Profile → Notification channel → select Slack.

Slack on Mobile

The Slack integration works the same way in the Slack mobile app.

You can manage bookings, confirm check-ins, and review attendance while on the go.

What Data Is Synced

• Desk bookings

• Remote bookings

• Not available statuses

• Booking confirmations 

• Check-in reminders 

• Cancellations

Troubleshooting

I don't see Yoffix under Apps in Slack Confirm with your admin that the Slack integration has been enabled under Settings → Integrations → Tools → Slack and that the connection was authorized.

I'm not receiving notifications Check that your notification channel is set to Slack in your Yoffix profile under Profile → Notification channel. You must do this individually — it is not set by the admin on your behalf.

The Yoffix bot isn't posting in my channel The bot needs to be explicitly added to the channel. Go to Apps → Yoffix and use the "Add this app to a channel" option. The bot cannot post to channels it has not been added to.

My booking was automatically canceled If the check-in feature was enabled, your booking was likely auto-canceled after the check-in window expired without a response. Check your Slack messages for the check-in prompt.

Frequently Asked Questions

Can I book desks and manage attendance directly from Slack?

Yes. The Yoffix Slack app lets you book desks, set your office, remote, or not available status, and confirm check-ins without leaving Slack. Bookings sync to your Yoffix calendar in real time.

Does Yoffix sync with Slack in both directions?

Yes, bookings in Yoffix and Slack reflect each other to make sure your statuses are always up-to-date. 

Do I need a separate Yoffix account to use the Slack integration?

Yes, an active Yoffix account is required. The Slack integration is a channel for interacting with Yoffix — it does not replace the account. Your admin sets up the connection at the workspace level, and you configure your personal notification preferences in your Yoffix profile.