Resource Booking System for Dynamic Workplaces

Corporate cars, lockers, projectors, whiteboards — if your office shares it, Yoffix can book it. No more clunky tools or tracking office equipment in spreadsheets.

Microsoft Partner

ISO-27001

Enterprise-ready

4.8

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Over 1.000 happy clients

Resource Booking

What office managers get with Yoffix

All your assets at a glance

Set up your entire equipment catalog with any shared items your office uses – from tablets to vehicles.

Real-time availability

See exactly what's free, what's booked, and for how long. No more double bookings.

Cost center allocation

Assign asset costs to specific teams or projects for internal billing or budget tracking.

QR code booking

Print and stick a QR code on any office resource for quick on-the-spot booking.

How Yoffix Resource Booking works

Set up inventory

Build your complete equipment catalog in minutes — from vehicles to presentation gear.

Make anything in your office bookable.

Add photos, descriptions, and tags.

Add QR codes to allow quick on-site booking.

book what you need when you need it

Employees see what's available and reserve it in seconds — no coordination required.

Book resources individually or for the whole team.

Set up recurring reservations for regular needs.

Book rooms with specific equipment in the same flow.

Flexible access control

Control who books what with rules that match how your office actually works.

Set priority booking rules for high-demand items like company vehicles.

Enable approval flows for restricted resources.

Assign specific items to teams or individuals when needed.

Ready to get equipment booking under control?

Find out how Yoffix helps you track every shared asset, avoid paper work, and save time for what's really important.

Ready to get equipment booking under control?

Talk to sales

Works with the tools you already use

Book assets directly in Microsoft Teams

Bi-directional Outlook calendar sync

Microsoft Entra ID & SSO for seamless sync & log in

Locker systems integration

Room Booking integration

Yoffix Ticketing System

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What facility managers say about Yoffix

"We used to track 12 company cars in Excel. People would double-book without realizing it. Yoffix eliminated that — now employees see real-time availability and we know who has which vehicle."
Thomas
Fleet Manager
"Our presentation equipment was always scattered. People would take a projector and forget to return it. With Yoffix, employees book equipment alongside the room, and we finally have accountability."
Marco
Facilities Coordinator
"Before, people grabbed whatever locker was empty, and we had no record. Now employees book a locker with their desk, and we can track usage properly."
Julia
Office Manager
"We have expensive lab equipment that multiple teams share. Priority booking ensures the research team gets first access, and approval flows prevent unauthorized use."
Nina
Lab Manager

Award-winning workplace management app

OMR badge top rated workplace management 2026

Software advice badge front runners 2026

Software advice badge best customer support 2026

4.8

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Discuss your requirements

Flexible and transparent pricing

from

1 €

Per resource / month

Pay for what you need

Bulk discounts

Check our price plans

Get a custom quote for your workplace

Every office is different. Tell us about your setup – the number of users, the features you need, or any other special requirements. We'll send you a tailored proposal with pricing, implementation timeline, and answers to your questions.

Response within 24 hours

Custom pricing based on your needs

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FAQ – Resource Booking

What types of resources can be booked with Yoffix?

Any shared physical item your office uses: corporate cars, lockers, whiteboards, projectors, presentation equipment, laptop cables, microphones, technical gear, lab equipment, or anything else you configure. Each asset can be tagged with attributes to help employees filter and find what they need.

What types of resources can be booked with Yoffix?

How do I prevent double bookings and conflicts?

Yoffix shows real-time availability for every resource. Once an item is booked for a specific time period, it becomes unavailable to others during that slot. For recurring bookings, availability is validated across the entire series to prevent conflicts weeks or months in advance.

How do I prevent double bookings and conflicts?

Can we book assets alongside meeting rooms?

Yes, this is the primary use case. When booking a meeting room, employees can add equipment requests in the same flow. Need a projector, whiteboard, or microphone? Add it to the room booking, and Yoffix coordinates everything in one reservation.

Can we book assets alongside meeting rooms?

Can we set access rules or approval flows for certain resources?

Yes. Configure priority booking rules to give specific teams or employees first access to high-demand items like company vehicles. Enable approval flows for restricted or expensive resources — booking requests go to a designated approver before being confirmed.

Can we set access rules or approval flows for certain resources?

Does Yoffix support team booking for resources?

Yes. Admins or team leads can book multiple assets for a team in one action which is useful for workshops, training sessions, or events that require shared equipment.

Does Yoffix support team booking for resources?

Can employees book resources from Microsoft Teams?

Yes. Employees book assets directly in the Yoffix Microsoft Teams app so there is no separate login or switching tools.

Can employees book resources from Microsoft Teams?

Can we assign costs to resource bookings?

Yes, assets can be linked to cost centers for internal billing or budget tracking.

Can we assign costs to resource bookings?

What's the difference between Yoffix asset booking and similar tools?

Yoffix is Microsoft 365 native allowing employees to book from Teams without learning a new tool. Most competitors require standalone logins and separate apps. Yoffix also integrates asset booking with meeting room reservations, so equipment requests happen in the same flow as room bookings rather than as a separate action.