Setting Up Your Office as an Admin in Yoffix

This guide explains how administrators can configure offices, floor plans, desks, meeting rooms, parking, zones, catering, and bookable office assets in Yoffix.

Create Office & Spaces

1. Go to Office Setup → Add Office and enter:

• Office name

• Address

• Office hours

• Time zone (required for correct calendar synchronization)

• Planing horizon for users

• (optional) the External Office ID for Google Calendar integration.

2. Click Add Space.

3. Upload your floor plan.

Create Desks

1. Click on the floor plan to place a Desk.

You can define:

• Desk ID (required for QR code check-in)

• Tags / attributes for convenient filtering (e.g. dual monitor, standing desk, window, etc.)

• Availability (everyone, personal, teams, not available)

2. Enable QR Code Desk Booking

Learn how to create QR-codes.

Create Meeting Rooms

For each room, define:

• Name

• Capacity

• Tags (e.g. white board, projector, etc.)

Use the Linked Room feature if a large room can be split into smaller units.

Create Zones

Zones allow you to group areas within the office.

You can:

• Assign a color

• Add tags (e.g. quiet, dog-friendly, etc.)

• Control availability

Admins can book zones for team events to ensure employees sit together.

Create Parking Spaces

Create parking spaces with:

• ID

• Tags

• Availability rules

Configure Office-Wide Features

Each office has Common Settings for global behavior (Office settings → Common Settings).

Core office info

Catering

• Enable catering

• Add notification email

• Define orderable items

Users can add catering during meeting room booking.

Resources (assets)

You can create items that employees can book in the office (e.g., equipment, company vehicles, etc.). Go to Resources -> Common Settings and toggle Enable resources. You can add an email of the person responsible to get notifications when an asset is booked, e.g. an office manager.

Next, click on Items and add an item you want to make bookable. You can add a photo, name and description and define whether they are bookable independently or only together with a desk or a room.

Visitor Management

If included in your plan, you can enable visitor management. Go to Visitors and toggle Enable Visitors.

Next, configure:

Tickets (service requests)

1. Office settings → Tickets.

2. Toggle Enable Tickets.

3. Enter Emails for notifications (facilities team).

4. Users submit requests (IT help, maintenance) alongside bookings.

Check‑in Settings

Desk booking

Room booking

Toggle Enable Check-in (simpler for rooms).