How to connect and use Yoffix in Microsoft Teams

The Yoffix Microsoft Teams integration allows you to manage desk booking, room scheduling, and hybrid attendance directly inside Microsoft Teams.

You don’t need to switch tools. Yoffix runs natively within your Microsoft 365 environment and mirrors the full functionality of the desktop version.

What the Microsoft Teams Integration Does

Once installed, Yoffix in Microsoft Teams allows you to:

• Plan office and remote days in a shared team calendar

• Book desks, parking spaces, and meeting rooms

• Coordinate office presence with your team

• View real-time office occupancy

• Manage recurring bookings

• Access admin settings (for authorized users)

All bookings are synchronized in real time with Outlook and your Microsoft 365 environment.

Installation via Microsoft AppSource

Yoffix is available in Microsoft AppSource.

To install:

1. Open Microsoft Teams

2. Go to Apps

3. Search for “Yoffix” or “desk booking”

4. Click Add

Depending on your organization’s policies, admin approval may be required.

Once installed, no additional configuration is required for standard use. The integration works directly within your Microsoft environment.

Video Tutorial for MS Teams

To learn more about using Yoffix in MS Teams, check out our video tutorial.

Core Interfaces in Microsoft Teams

The Microsoft Teams app provides the same interfaces as the desktop version.

1. Calendar – Plan Your Work Week

In the calendar view, you can:

• Coordinate office days with your team

• See when colleagues are in the office

• Book recurring office days

• Add remote work days

• Reserve desks and parking spaces

• Create team events with automatic desk reservations

This supports structured hybrid work planning directly inside Teams.

2. Spaces – View Office Layout & Occupancy

The Spaces view allows you to:

• See your office floor plan

• Check who is in the office on a specific day

• Book desks for yourself (or others, if authorized)

• Book meeting rooms and phone booths

• View desk attributes (e.g., quiet zone, monitor setup)

• Access daily occupancy statistics

3. Rooms – Book Meeting Rooms

The Rooms interface allows you to:

• View available rooms by location

• Book rooms with drag-and-extend functionality

• Add descriptions and online meeting links

• Invite participants

• See whether attendees are scheduled to be in the office

Room bookings are synchronized with Outlook calendars.

4. Profile & Notifications

In your profile, you can:

• Set language preferences

• Choose notification channels

• Define visibility and data-sharing settings

Under Activity, you receive:

• Weekly planning reminders

• Booking confirmations

• Check-in notifications (if enabled by your organization)

Yoffix in Microsoft Teams on Mobile

Yoffix can also be used within the Microsoft Teams mobile app.

All key features available on desktop are accessible on mobile, allowing you to manage desk booking and hybrid planning from anywhere.

Why Use Yoffix Inside Microsoft Teams?

Using Yoffix directly in Microsoft Teams ensures:

• High user adoption (no new tool to learn)

• Seamless Microsoft 365 integration

• Real-time synchronization with Outlook

• Reduced coordination friction in hybrid teams

• Secure access via Microsoft authentication

It keeps hybrid workplace management inside the collaboration tool your teams already use every day.