This guide explains how to plan your week in Yoffix, manage your attendance, and book desks, meeting rooms, and additional resources.
Set Up Your Profile
Before planning your week, review your profile settings:
Go to Profile Settings.
Upload a profile photo.
Select your preferred language.
Define your standard working hours.
Choose how and where you want to receive notifications.
Set who can see your attendance data.
Set Your Favorites
Taking a minute to set up your favorites will save you time every day — Yoffix uses them to pre-fill bookings and help you coordinate with the people you work with most.
Favorite desk
Go to My Office.
Click on a desk on the floor plan.
Click the ⭐ icon in the booking panel to mark it as your favorite.
Your favorite desk will be automatically suggested whenever you create a new booking. If it's already taken on a given day, Yoffix will prompt you to choose another available desk.
Favorite colleagues
Go to Calendar and open the All colleagues tab in the top right corner.
Hover over a colleague and click the ⭐ icon next to their name.
Favorite colleagues appear at the top of your attendance calendar so you can quickly see when they're planning to be in. In My Office, you can filter by favorites to find a desk near them. Favoriting is personal — your colleagues won't be notified.
You can add or remove favorites at any time.
Plan Your Week in the Calendar
Open the Calendar to see your weekly overview.
Weekly Overview
At the top of the calendar, you can see:
How many desks are available in your preferred office
How many teammates are on site
Your own attendance status
Whether your attendance aligns with your company's hybrid policy
One-Click Booking
For days without a status:
Click to create a one-click booking.
The system automatically uses:
Your preferred office
Your favorite desk
Your standard working hours
Custom Booking
If you need more flexibility:
Select a day.
Create a custom booking.
Adjust office, desk, time, and other details.
You can also add multiple statuses for the same day if needed.
Additional Bookings
At the bottom of the calendar, you can:
View additional bookings (e.g., parking, meeting rooms, visitors)
Add new bookings directly
Check Team and Company Attendance
My Team View
In My Team, you can:
See which teammates are in the office on specific days
Plan coordinated office days more easily
All Colleagues View
In All Colleagues, you can:
View the company-wide calendar
Use search and filters to find specific people
Mark colleagues as favorites by clicking the ⭐ next to their name → Favorites appear at the top of your list
Book a Desk in My Office
Go to My Office to see your office layout for a selected day.
At the top, choose:
Date
Office
Floor (if applicable)
Book a Desk
Click on an available desk.
Select the time period.
Optionally:
Create a recurring booking
Add a parking space
Use Filters
You can filter desks by:
Attributes
Equipment
Other defined features
You can also search for colleagues by:
Name
Team
Attributes
This helps you quickly see who is on site and where they are seated.
Book a Meeting Room
You can book meeting rooms in two ways:
From My Office
Click on a meeting room.
Check availability.
Select a time.
Add:
Meeting title and details
Duration
Participants
Optionally:
Add catering
Add equipment (e.g., projector, whiteboard)
Set as recurring
Mark as private
Save the booking.
From the Rooms Tab
Open the Meeting Rooms tab.
View all rooms across offices.
Use search and filters to find the right room.
Switch between day and week view to check availability.
Select a room and complete your booking.
Summary
With Yoffix, you can:
Plan your weekly attendance
Align with hybrid policies
Coordinate office days with your team
Book desks, meeting rooms, parking, and other resources
Filter by equipment and attributes
Manage recurring and flexible bookings
Use the calendar, My Office, and Meeting Rooms views together to efficiently organize your week.