Check-in overview
What is check-in?
Check-in is an optional feature your admin can enable to confirm that employees actually show up for their bookings. If no one checks in within the check-in window, the booking is automatically cancelled and the desk (or room) is released for others.
Why check-in exists
In offices with high desk demand, unchecked-in bookings can block desks that no one is actually using. Check-in helps keep availability accurate and reduces no-shows.
How it works
When check-in is enabled:
You make a booking as usual.
Before your booking starts (within a time window set by your admin), you receive a check-in notification.
You confirm your booking with one tap — via the notification, QR code, or app.
If you don't confirm within the check-in window, your booking is automatically cancelled.
What check-in applies to
Check-in can be configured for desk bookings and room bookings. This depends on the setup your admin chooses.
Check-in methods
Depending on how your admin has configured things, you can check in via:
A message in Slack or Microsoft Teams
An email notification
Scanning a QR code at the desk
Directly in the Yoffix app
Check In via QR Code
If your office has QR codes on desks, you can check in for your booking by scanning the code with your phone — no need to open the app manually.
How to check in via QR code
Arrive at your booked desk.
Open your phone camera.
Scan the QR code on the desk.
Tap the link that appears to open Yoffix.
Confirm your check-in.
That's it — your booking is confirmed and your desk is secured.
Do you always need to use a QR code?
Not necessarily. Whether QR codes are required depends on your admin's settings. Your admin may allow check-in via a notification message instead (Slack, Teams, or email), or may require QR code check-in specifically. If you're unsure which method your company uses, check with your admin.
What if you don't check in?
If check-in is enabled and you don't confirm your booking within the check-in window, your booking will be cancelled automatically. You'll need to rebook if a desk is still available.
Check In via Slack or Microsoft Teams
If your notification channel is set to Slack or Microsoft Teams, your check-in reminder will arrive as a message there — and you can confirm or cancel your booking directly from that message.
How it works
Before your booking starts, you receive a check-in message in Slack or Teams from the Yoffix bot.
The message includes two options: Confirm or Cancel.
Tap Confirm to check in and secure your booking.
If you tap Cancel or don't respond within the check-in window, your booking is automatically cancelled.
The exact timing of the message — how far in advance it's sent and how long you have to respond — is set by your admin.
Setting your notification channel
To receive check-in messages in Slack or Teams, make sure your preferred notification channel is configured:
Go to your Profile settings.
Under Notifications, select Slack or Microsoft Teams as your notification channel.
Save your settings.
If you select By user preference, your check-in message will go to whichever channel you've chosen in your profile.
Check-In Notifications
Check-in notifications remind you to confirm your booking before it's automatically cancelled. Here's what to expect and how to manage them.
When you'll receive a notification
When check-in is enabled by your admin, you'll receive a notification before your booking start time. The exact timing is up to your admin — it might be 30 minutes before, an hour before, or earlier. You'll have a set window to respond before the booking is released.
Where notifications are sent
This depends on your admin's configuration and your own profile settings:
If your admin has set notifications to go by user preference, your check-in message will arrive on whichever channel you've selected in your profile: email, Slack, or Microsoft Teams.
If your admin has specified a fixed channel for all users, your notification will go there regardless of your profile setting.
To update your preferred channel, go to Profile settings → Notifications → Notification channel.
Check-In via the App
When the check-in window opens, a check-in button will appear in the calendar on the day of your booking. You can check in by doing the following:
Open Yoffix and navigate to the calendar.
On the day of your booking, click the check-in button.
Other notifications you'll receive in Yoffix
Beyond check-in, Yoffix sends notifications for:
Booking changes — when an admin or team lead creates, modifies or cancels a booking on your behalf
Team events — when you're invited to an office day by a team lead
Meeting invitations — when someone books a meeting room and adds you as a participant
Weekly attendance overview — a summary of your upcoming week's schedule, sent once a week (if enabled by the admin)
You can turn individual notification types on or off in Profile settings → Notifications.