How to track attendance, utilization, and policy compliance in Analytics Dashboard
This article explains how Yoffix admins and team leads use the Analytics and Reporting dashboard to monitor office attendance, desk utilization, hybrid policy compliance, and monthly attendance reports. It covers the utilization chart, office vs. remote split, team and employee attendance views, and usage heatmaps for space‑planning decisions.
The dashboard
The dashboard gives admins and team leads a real-time and historical view of office attendance, desk utilization, and hybrid policy compliance. Access it from the Dashboard item in the left sidebar.
Admins see data for the whole company. Team leads see data for their teams only.
Office utilization
The utilization chart shows your average desk occupancy as a percentage. This is the primary metric for space planning decisions:
If utilization is consistently low, you may have more desks than you need — an opportunity to reduce real estate costs or repurpose space.
If utilization is consistently close to 100%, you may need to add desks, adjust your hybrid policy, or stagger anchor days across teams to reduce peak demand.
Use the office and floor filters to identify whether low or high utilization is concentrated in a specific area.
Office vs. remote split
This view shows the ratio of employees working from the office versus from home on any given day or period. Combined with the day-of-week breakdown, it shows which days drive the most in-office presence — useful for deciding which days to set as anchor days, and for planning cleaning, catering, and facilities resources.
Teams and employee attendance
The teams view lets you check which teams are coming in most or least often, when a specific team was last in the office together, and how individual employees' attendance compares to their hybrid policy target.
The traffic-light overview highlights teams whose policy compliance is on track (green), borderline (amber), or below target (red), so team leads and admins can focus their attention where it is needed.
Team attendance for last month
For teams with defined anchor days, the dashboard tracks how often team members actually show up on those days. This is shown separately from general attendance so you can distinguish between employees who are meeting their minimum office days on other days versus those who are specifically missing coordinated team days.
Monthly attendance report
The monthly attendance report is an automated email sent at the end of each month, summarizing attendance and utilization data for the period.
To enable it:
Go to Company settings → Notification center.
Under Monthly reports, toggle the report on.
Enter the email address or distribution list that should receive it (e.g. facilities@company.com or a shared team inbox).
The report covers the same data available in the dashboard — occupancy trends, office vs. remote split, and team attendance — packaged as a ready-to-share summary. It is useful for office managers, HR leads, or leadership who want a regular overview without logging into the dashboard.
For more detailed or customized reports beyond the standard monthly summary, contact support@yoffix.com.
Usage heatmaps
Heatmaps show which desks and areas of your office floor plan get the most and least traffic over a selected time period. High-traffic areas show as warm colors; underused areas appear cool. This helps identify whether your office layout matches how people actually use the space — for example, whether a particular zone is consistently overcrowded while another sits empty.
Heatmaps are available on the Enterprise plan as part of AI-powered space optimization. If you are on a Business or Pro plan and would like to discuss upgrading, contact your Customer Success Manager or write to support@yoffix.com.