Opening a new headquarters is a strategic decision, not just a logistics project. The companies getting it right plan with data, digitize from day one, focus on employee experience and build in the flexibility to keep delivering results long after opening day.
Up to 30% lower office related costs
>70% office utilization
One platform for every element of your new HQ
Collect data
Start in your current office
Most HQ sizing decisions are made on assumptions. The smartest facility teams validate those assumptions before signing the lease by analyzing office attendance data and initiating intensive internal discussion.
Analyze attendance and office/zones utilization
Interview teams on their preferences
Model different utilization & hybrid work scenarios
Get the zone mix right before layout is final
Outcome: Size the new HQ on evidence, not on estimates.
Manage with ease
One system to run your entire office
Everything in one place
Desks, rooms, parking spaces, lockers, resources, visitors, and office requests are all managed in one admin interface. One set of rules, one dashboard, one source of truth.
Eliminate complexity
Employees book and coordinate directly from Microsoft Teams and Outlook, using tools they already know. No new app to learn, no separate login, no behavior change required.
Insights that compound
Every booking, check-in, and sensor reading becomes utilization data. Over time this tells you exactly how your office is used and where to optimize, without manual reporting.
Engage employees
Make your office the place to be
People come to the office for collaboration, connection, and productivity—not for empty desks or missed opportunities. Yoffix helps teams coordinate attendance, connect with the right colleagues, and create office days that deliver real value for employees and the business.
Orchestrate team presence and shared office days
Match workspace to tasks and working styles
Share office news and events to bring people in
Drive attendance through coordination & data, not mandate
Stay flexible
Make your HQ flexible enough to last
The HQ you open today needs to serve you in five, ten and probably twenty years. Hybrid policies will evolve and headcount will shift. A flexible digital layer means you adjust configuration, not construction.
Reconfigure zones and booking rules anytime
Adjust desk sharing ratios as teams grow
Add or remove modules as requirements change
Scale from one floor to multiple sites
Optimize costs
Make your HQ financially efficient
Right-sizing reduces your real estate investment so budget goes toward a better office rather than excess space. Data-driven decisions on running costs keep the savings going after opening day.
Lower spending by committing only to space you need
Cut running costs: catering, cleaning, electricity
Manage office expenses at a granular level by zone
Build the business case with real occupancy data
Run the numbers for your organization in our office space calculator
The key elements of a future-ready HQ
A modern headquarters is defined by how well its physical space connects to the people using it. Here is what that digital layer looks like.
User experience
Easy booking of resources and full transparency of attendace.
Room displays
Connect displays to show room availability, book on-the-spot or check in.
Digital signage
Show live desk and room availability, wayfinding, and office updates across building screens.
Parking management
Automate parking space booking so employees can reserve a spot as part of their morning check-in.
Locker management
Assign personal or shared lockers alongside desk bookings so storage is organized across the office.
Smart access system
Manage office access integrated with attendace scheduling and desk booking.
Catering and FM
Order catering alongside bookings and manage service requests from one place.
AV and hardware
Connect room bookings to your AV setup so rooms are ready when employees walk in.
Occupancy sensors
Validate booking data and track real space usage without requiring employees to check in.
Award-winning workplace management app
4.8
4.8
See how Yoffix sets up your new office for success
Get a walkthrough of how Yoffix helps you plan desk ratios, configure zones, and drive adoption before your new office opens.
Get a custom quote for your workplace
Every office is different. Tell us about your setup – the number of users, the features you need, or any other special requirements. We'll send you a tailored proposal with pricing, implementation timeline, and answers to your questions.
Response within 24 hours
Custom pricing based on your needs
No obligation
