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Yoffix now integrates natively with HRworks, one of Germany's leading HR platforms for mid-sized companies. Once connected, employee profiles and absence data sync from HRworks to Yoffix in real time via webhooks. This gives HRworks users a fully functioning workplace management system that reflects live HR data, with no manual updates and no separate admin overhead.
This post covers what the integration does, which Yoffix modules are available for HRworks users, and how to get started.
Why desk sharing without an HRworks connection creates space problems
Desk sharing only works well when the system knows who is actually available. When absence data lives in HRworks but workspace management runs separately, the two fall out of sync quickly. Employees on vacation or sick leave still appear as bookable in the desk plan, which means desks get held by people who are not there, while colleagues coming into the office cannot find a free spot.
This is not a minor inconvenience. It directly drives up the office footprint. Companies running manual or disconnected systems end up holding more desks than they need because they have no reliable signal for actual daily availability. Yoffix customers report up to 30 to 50% in space savings once absence data flows automatically into their workplace management system. The HRworks integration makes that possible for HRworks users.
How the HRworks integration handles real-time sync
Yoffix uses webhooks to connect with HRworks, which means changes in HRworks take effect in Yoffix immediately rather than on a scheduled delay. When a vacation is approved or a sick day is logged in HRworks, that employee is removed from the Yoffix booking pool right away. No admin intervention needed.
New hires added in HRworks can be onboarded to Yoffix automatically or held for manual review, depending on your preference. Either way, their profile, team assignment, and availability status arrive ready to use. Desk sharing, room booking, parking management, and attendance views all pull from the same live HR data.
The integration is also GDPR-compliant. All data is processed and stored within the EU, and Yoffix is ISO 27001 certified.
Workplace management modules available for HRworks users
HRworks customers who connect Yoffix get access to the full Yoffix platform. Here is what each module does.
Desk sharing The core module for hybrid team coordination. Employees book desks for the days they plan to come in, see where teammates are sitting, and plan office days together. Absence data from HRworks ensures the desk plan always reflects real availability.
Room booking Book meeting rooms with availability tied to real-time calendar and attendance data. Rooms free up automatically when meetings are cancelled or when attendees are absent, reducing no-show blocks on your room calendar.
Parking space booking Employees reserve parking spaces the same way they book a desk, including standalone parking bookings without a desk. Absence sync from HRworks means absent employees do not hold parking spaces they will not use.
Visitor management Register guests in advance, send pre-arrival notifications, handle badge printing, and manage approval flows. Connects naturally with desk and room booking for a complete arrival experience.
Resource booking Book shared office resources such as equipment, vehicles, and other assets. Each resource has its own availability calendar and can be managed with booking rules and access controls.
Team collaboration Plan office days as a team, see who is coming in on a given day, and coordinate in-person overlap. This is where the hybrid team coordination for HRworks users becomes visible in practice. Meaningfully coordinated office days double the rate of real teammate overlap, according to Yoffix customer data.
Workplace analytics Track actual desk, room, and space utilization over time. Use that data to right-size your office, validate or adjust your hybrid policy, and make space decisions based on what employees actually do, not what was planned.
How to set up the HRworks integration in Yoffix
Setup requires no IT involvement and takes a few minutes.
In your HRworks account, go to Basics → Integrations → HR Works API and create a new API key pair. Download the credentials file immediately, as it can only be downloaded once.
In the Authorizations section, enable read access for persons, persons/master-data, absences, and absence types, and read and write access for webhooks. Save.
In Yoffix, go to Profile icon → Settings → Integrations → User Sync → HRworks. Paste your Access Key and Secret Access Key and click Connect.
Webhook sync starts immediately.
Full step-by-step instructions are in the HRworks integration help article.
Frequently asked questions
Does HRworks integrate with desk booking software? Yes. Yoffix integrates natively with HRworks using real-time webhook sync. Absence and employee data from HRworks feeds directly into desk booking, room scheduling, parking management, and attendance tracking in Yoffix.
What is the best workplace management system for HRworks? Yoffix is a workplace management platform built for mid-sized companies and integrates directly with HRworks. It covers desk sharing, room booking, parking, visitor management, resource booking, team coordination, and workplace analytics, all connected to live HRworks data.
How does hybrid team coordination work for HRworks users in Yoffix? Once HRworks is connected, employees' availability in Yoffix reflects their current absence status in real time. Teams can plan office days together in Yoffix, see who is coming in, book desks near their teammates, and coordinate in-person overlap, all based on accurate HR data.
How long does the HRworks integration setup take? A few minutes. You create an API key pair in HRworks, set the required permissions, paste the credentials into Yoffix, and sync starts immediately. No developer work or IT support required.
Is the HRworks integration GDPR-compliant? Yes. The integration uses HRworks's official API, transfers data over encrypted connections, and stores all data within the EU. Yoffix is ISO 27001 certified and fully GDPR-compliant. For German companies, Yoffix is also Betriebsrat-ready.
A special offer for HRworks customers
HRworks customers get 15% off the Yoffix Pro Package for the first 12 months. If your team is already in HRworks and you want your office management to match, this is a straightforward way to get started.
Want to unlock the full potential of Yoffix x HRworks integration? Book a demo with a Yoffix representative.
