Free webinar for banks

Office Utilization in Banking: Why Your Averages Are Lying to You

We show you how to achieve it in 2 months

Measured utilization: 80%. Planned desks: 800. Actual need: around 600. Learn why standard occupancy metrics mislead and which KPIs banks need to steer real estate decisions worth millions.

For Corporate Real Estate, Workplace, Facility, and Finance leaders at banks and financial institutions.

WHY

Cut costs by 20% in 2027

social proof

Banks are bringing employees back to the office, desks no longer suffice, and CFOs are asking how much space the portfolio actually needs.

Most institutions answer with averages, and the conclusions drawn from them are wrong. An 80% utilization figure can hide near-empty Mondays and Fridays. A 60% attendance rate can hide teams that never overlap. Meeting rooms feel scarce while sitting at 30% occupancy per booking.

This webinar shows what the data looks like one level deeper.

Banks are bringing employees back to the office, desks no longer suffice, and CFOs are asking how much space the portfolio actually needs.

Most institutions answer with averages, and the conclusions drawn from them are wrong. An 80% utilization figure can hide near-empty Mondays and Fridays. A 60% attendance rate can hide teams that never overlap. Meeting rooms feel scarce while sitting at 30% occupancy per booking.

This webinar shows what the data looks like one level deeper.

Save your spot

Registered attendees can request a Workplace Intelligence Assessment after the webinar: a 4 to 6 week analysis of utilization and collaboration, built on systems your bank already runs. Slots are limited.

Your host

Nikolay Grachev

Co-founder & CEO, Yoffix leading european workplace intelligence platform

Ex-McKinsey, hundreds of workplace projects, including 30+ with banks and FinTechs: commerzbank, allianz

Before founding Yoffix, Nikolay spent years at McKinsey and Roland Berger, including numerous banking projects. With Yoffix, he has delivered hundreds of workplace projects, more than 30 of them with banks and FinTechs.

In the webinar, he shares the patterns from those projects: where banks' assumptions typically fail, and what the data shows instead.

Wed, 16 Sep 2026

10:00–10:45 CEST

Online

What you will take away

Three KPIs and a priority matrix

No product demo and no New Work theory. You leave with a concrete measurement approach:

Cost per office day. Why cost per desk breaks down in flexible setups, and how to compare offices across the portfolio.

Office Efficiency Score. Space utilization, weekday peaks, room efficiency, and no-show rates in one view.

Collaboration Opportunity Score. Whether your setup lets teams actually meet: team overlap and anchor day adherence.

The portfolio priority matrix. How to rank 10, 20, or 100 offices, so you know where to start.

All built on systems your bank already runs. No sensors, anonymized, GDPR-compliant and works council compliant.

How a European bank reached over 90% utilization

A bank headquartered in Vienna, with offices in six countries and several thousand employees, wanted to bring its workforce back to the office. Headcount had grown, and the desks in its ten-story headquarters no longer sufficed.

Instead of leasing new space, the bank introduced team zones with priority booking, automatic release rules for unused desks, and team anchor days to flatten the midweek peak.

The result: over 80% of bookings land in team zones, utilization exceeds 90% including off-peak days, and employees use the system daily inside Microsoft Teams. The rollout is now expanding to further countries.

In the webinar, we walk through how this setup was built and which numbers made the decisions possible.

A bank headquartered in Vienna, with offices in six countries and several thousand employees, wanted to bring its workforce back to the office. Headcount had grown, and the desks in its ten-story headquarters no longer sufficed.

Instead of leasing new space, the bank introduced team zones with priority booking, automatic release rules for unused desks, and team anchor days to flatten the midweek peak.

The result: over 80% of bookings land in team zones, utilization exceeds 90% including off-peak days, and employees use the system daily inside Microsoft Teams. The rollout is now expanding to further countries.

In the webinar, we walk through how this setup was built and which numbers made the decisions possible.

Do you still have questions or want a personalized Demo? Talk to us!

Book a demo

Frequently asked questions

Who is this webinar for?

Corporate Real Estate, Workplace, Facility, and Finance leaders at banks and financial institutions managing one or more office locations.

Who is this webinar for?

Is this a product demo?

The webinar focuses on measurement methods, KPIs, and a real banking case. Yoffix appears where it illustrates the approach, and there is a short look at the analytics dashboard.

Is this a product demo?

Will there be a recording?

Yes. Everyone who registers receives the recording, whether or not they attend live.

Will there be a recording?

What is the Workplace Intelligence Assessment?

The Workplace Intelligence Assessment is an optional follow-up offer for webinar attendees, and registering does not commit you to it. It is a 4 to 6 week analysis in which Yoffix measures how your offices are actually used, based on data from systems your bank already runs, such as WiFi check-ins, Microsoft Teams, and Outlook. You receive a reliable data basis on utilization and collaboration plus a clear view of which offices to optimize first. The webinar explains how it works; afterwards you can decide whether to request one of the limited slots.