Desk sharing for better team days and smarter space use

Yoffix connects desk booking with team coordination and AI-powered recommendations. Bring colleagues together and use workplace data to improve desk allocation and office utilization.

Microsoft Partner

ISO-27001

Enterprise-ready

4.8

Book a demo

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Desk Booking Software

Make every office day count

Easy Setup & Flexible Desk Allocation

Configure floor plans, add desks attributes, and assign desks or working zones to specific teams or employees.

Set booking priorities, check-in and auto-release rules.

Configure floor plans, add desks attributes, and assign desks or working zones to specific teams or employees.

Set booking priorities, check-in and auto-release rules.

Set Up Your Office in Minutes

Intuitive AI-Powered Desk Booking

Book desks with just one click in calendar, on the office map, in Teams, or via QR-code

Mark favorite desks or filter by amenities to find your perfect spot in seconds

Get personalized desk and office day recommendations

Bring colleagues together on the right days

Enhance collaboration and help employees to make most of their office days.

Full transparency: see who’s working where

Shared team attendance views

Team office days and seating options

"Yoffix makes planning F2F meetings a breeze."

Sergej, Howden Turbo

Seamless Microsoft 365 & Teams Integration

Yoffix works where you already work. Book desks directly from MS Teams, and sync your schedule without switching tools.

Outlook and Microsoft Teams integration for ease of use and collaboration

Entra ID and SSO support for enterprise security

Yoffix for Microsoft Teams

Turn utilization insights into better space use

See where demand peaks and which areas stay underused. Use utilization data and AI recommendations to adjust desk allocation, team zones, and booking rules.

Real-time occupancy analytics and trends

Get AI recommendations for layout and space improvements

Customer results: up to 20–30% office space savings.

Learn how to optimize your office space with Yoffix

Why teams love Yoffix desk booking system

Use space smarter

Use utilization data and AI recommendations to adjust desk allocation, team zones, and booking rules. Keep space available where teams need it.

Bring colleagues together

Help employees plan office days around their teammates and book desks nearby. Automatic scheduling and team seating make shared office days easier to organize.

Desk sharing employees love to use

One-click booking, favorite desks, and interactive floor plans make finding a suitable desk easy. Employee adoption reaches 90% and above.

Fits your existing systems

Book directly in Microsoft Teams and sync office days with Outlook. Entra ID and HR integrations keep employee and absence data connected to workplace planning.

Enterprise-grade security and privacy

ISO 27001 certified, GDPR-compliant, and hosted in Germany. Configurable attendance visibility, anonymous reporting, and granular permissions support your privacy and Works Council requirements.

Why our clients love Yoffix

I can book my workspace very easily, intuitively, and quickly. And the best part: Yoffix automatically adds my office day to my calendar. Perfect!
Daphne
Head of Member Communication
Easy to use. Good overview. All locations in one app. Various settings possible. Available both as an app and via web login.
Armin
Managing Director
I love that I can always see where my colleagues are sitting and who is currently in the office or working remotely — it makes planning face-to-face meetings much easier. Employees are even assigned to their respective teams.
Sergej
Retrofit Solution Manager
Planning working hours and desk bookings is simple and easy to adjust. It even works on the smartphone while on the go! Yoffix saves a lot of effort! With Teams integration, it’s perfect!
Thomas
Head of Internal Audit
Yoffix has a clean and modern design with stylish floor plans. It’s seamlessly integrated into MS Teams and allows for simple and reliable desk booking. Yoffix enables optimal use of available workspaces and meeting rooms.
Tom
System Engineer
I can book my workspace very easily, intuitively, and quickly. And the best part: Yoffix automatically adds my office day to my calendar. Perfect!
Daphne
Head of Member Communication
Easy to use. Good overview. All locations in one app. Various settings possible. Available both as an app and via web login.
Armin
Managing Director
I love that I can always see where my colleagues are sitting and who is currently in the office or working remotely — it makes planning face-to-face meetings much easier. Employees are even assigned to their respective teams.
Sergej
Retrofit Solution Manager
Planning working hours and desk bookings is simple and easy to adjust. It even works on the smartphone while on the go! Yoffix saves a lot of effort! With Teams integration, it’s perfect!
Thomas
Head of Internal Audit
Yoffix has a clean and modern design with stylish floor plans. It’s seamlessly integrated into MS Teams and allows for simple and reliable desk booking. Yoffix enables optimal use of available workspaces and meeting rooms.
Tom
System Engineer
I can book my workspace very easily, intuitively, and quickly. And the best part: Yoffix automatically adds my office day to my calendar. Perfect!
Daphne
Head of Member Communication
Easy to use. Good overview. All locations in one app. Various settings possible. Available both as an app and via web login.
Armin
Managing Director
I love that I can always see where my colleagues are sitting and who is currently in the office or working remotely — it makes planning face-to-face meetings much easier. Employees are even assigned to their respective teams.
Sergej
Retrofit Solution Manager
Planning working hours and desk bookings is simple and easy to adjust. It even works on the smartphone while on the go! Yoffix saves a lot of effort! With Teams integration, it’s perfect!
Thomas
Head of Internal Audit
Yoffix has a clean and modern design with stylish floor plans. It’s seamlessly integrated into MS Teams and allows for simple and reliable desk booking. Yoffix enables optimal use of available workspaces and meeting rooms.
Tom
System Engineer
I can book my workspace very easily, intuitively, and quickly. And the best part: Yoffix automatically adds my office day to my calendar. Perfect!
Daphne
Head of Member Communication
Easy to use. Good overview. All locations in one app. Various settings possible. Available both as an app and via web login.
Armin
Managing Director
I love that I can always see where my colleagues are sitting and who is currently in the office or working remotely — it makes planning face-to-face meetings much easier. Employees are even assigned to their respective teams.
Sergej
Retrofit Solution Manager
Planning working hours and desk bookings is simple and easy to adjust. It even works on the smartphone while on the go! Yoffix saves a lot of effort! With Teams integration, it’s perfect!
Thomas
Head of Internal Audit
Yoffix has a clean and modern design with stylish floor plans. It’s seamlessly integrated into MS Teams and allows for simple and reliable desk booking. Yoffix enables optimal use of available workspaces and meeting rooms.
Tom
System Engineer

I can book my workspace very easily, intuitively, and quickly. And the best part: Yoffix desk sharing tool automatically adds my office day to my calendar. Perfect!
Daphne
Head of Member Communication
Easy to use. Good overview. All locations in one app. Various settings possible. Available both as an app and via web login.
Armin
Managing Director
I love that I can always see where my colleagues are sitting and who is currently in the office or working remotely — it makes planning face-to-face meetings much easier. Employees are even assigned to their respective teams.
Sergej
Retrofit Solution Manager
Planning working hours and desk bookings is simple and easy to adjust. It even works on the smartphone while on the go! Yoffix desk sharing app saves a lot of effort! With Teams integration, it’s perfect!
Thomas
Head of Internal Audit
Yoffix has a clean and modern design with stylish floor plans. It’s seamlessly integrated into MS Teams and allows for simple and reliable desk booking. Yoffix enables optimal use of available workspaces and meeting rooms.
Tom
System Engineer
I can book my workspace very easily, intuitively, and quickly. And the best part: Yoffix desk sharing tool automatically adds my office day to my calendar. Perfect!
Daphne
Head of Member Communication
Easy to use. Good overview. All locations in one app. Various settings possible. Available both as an app and via web login.
Armin
Managing Director
I love that I can always see where my colleagues are sitting and who is currently in the office or working remotely — it makes planning face-to-face meetings much easier. Employees are even assigned to their respective teams.
Sergej
Retrofit Solution Manager
Planning working hours and desk bookings is simple and easy to adjust. It even works on the smartphone while on the go! Yoffix desk sharing app saves a lot of effort! With Teams integration, it’s perfect!
Thomas
Head of Internal Audit
Yoffix has a clean and modern design with stylish floor plans. It’s seamlessly integrated into MS Teams and allows for simple and reliable desk booking. Yoffix enables optimal use of available workspaces and meeting rooms.
Tom
System Engineer
I can book my workspace very easily, intuitively, and quickly. And the best part: Yoffix desk sharing tool automatically adds my office day to my calendar. Perfect!
Daphne
Head of Member Communication
Easy to use. Good overview. All locations in one app. Various settings possible. Available both as an app and via web login.
Armin
Managing Director
I love that I can always see where my colleagues are sitting and who is currently in the office or working remotely — it makes planning face-to-face meetings much easier. Employees are even assigned to their respective teams.
Sergej
Retrofit Solution Manager
Planning working hours and desk bookings is simple and easy to adjust. It even works on the smartphone while on the go! Yoffix desk sharing app saves a lot of effort! With Teams integration, it’s perfect!
Thomas
Head of Internal Audit
Yoffix has a clean and modern design with stylish floor plans. It’s seamlessly integrated into MS Teams and allows for simple and reliable desk booking. Yoffix enables optimal use of available workspaces and meeting rooms.
Tom
System Engineer
I can book my workspace very easily, intuitively, and quickly. And the best part: Yoffix desk sharing tool automatically adds my office day to my calendar. Perfect!
Daphne
Head of Member Communication
Easy to use. Good overview. All locations in one app. Various settings possible. Available both as an app and via web login.
Armin
Managing Director
I love that I can always see where my colleagues are sitting and who is currently in the office or working remotely — it makes planning face-to-face meetings much easier. Employees are even assigned to their respective teams.
Sergej
Retrofit Solution Manager
Planning working hours and desk bookings is simple and easy to adjust. It even works on the smartphone while on the go! Yoffix desk sharing app saves a lot of effort! With Teams integration, it’s perfect!
Thomas
Head of Internal Audit
Yoffix has a clean and modern design with stylish floor plans. It’s seamlessly integrated into MS Teams and allows for simple and reliable desk booking. Yoffix enables optimal use of available workspaces and meeting rooms.
Tom
System Engineer

up to 20–30% office space savings

90%+ employee adoption

doubles on-site team overlap

Ease of use

Value for money

Customer service

Features

Let’s talk about your desk sharing project

Find out how Yoffix can make your hybrid office simple, collaborative, and cost-efficient.

Book a demo

The ideal tool for workplace scheduling
Stefan
Very simple & helpful tool
Udo
Intuitive, nice and modern UX!
Sebastian
Clearly arranged & very functional --> Top Tool
Sergej
Fantastic tool - we and our tenants are very happy
Michael
The Capabilities of yoffix Are Incredible
Ruth
A Smooth Solution For Digitizing Workplaces
Faith
An Effective Way to Boost Productivity
Samuel

Top features of Yoffix desk sharing system

Employee sync

Automatically import users, roles, and departments from HRIS.

Absence sync

Sync with your HRIS to reflect vacations and sick days in Yoffix bookings instantly

Hybrid work policies

Apply HR-defined attendance rules to your workspace planning.

Team visibility

Show who’s working onsite or remotely, based on HR status.

Automation & efficiency

Save time, reduce admin work, and improve workspace utilization.

Secure integration

Built on HRIS's API with GDPR-compliant data handling in the EU; ISO-27001.

Employee sync

Automatically import users, roles, and departments from HRIS.

Absence sync

Sync with your HRIS to reflect vacations and sick days in Yoffix bookings instantly

Hybrid work policies

Apply HR-defined attendance rules to your workspace planning.

Team visibility

Show who’s working onsite or remotely, based on HR status.

Automation & efficiency

Save time, reduce admin work, and improve workspace utilization.

Secure integration

Built on HRIS's API with GDPR-compliant data handling in the EU; ISO-27001.

Deep dive into Yoffix desk sharing app

Watch this 5-minute tutorial to learn about the key features

Download infosheet

Start free trial

Flexible and transparent pricing

from

€1.5

Per user per month

Pay for what you need

Bulk discounts

Check our price plans

Hybrid work that works for everyone

From smart scheduling to policy enforcement, Yoffix makes hybrid work seamless for People Ops, Facility Managers, and IT.

People OPS

Facility Managers

IT Admins

Work Council

Smooth integration with your HR systems

Connects to Workday, Personio, BambooHR, HiBob, SAP, HRworks, and more

Absence sync: automatic booking cancellations for leave/sick days

Reporting and analytics for attendance policies

90%+ adoption rates ensure reliable data for workforce planning

People OPS

Facility Managers

IT Admins

Work Council

Smooth integration with your HR systems

Connects to Workday, Personio, BambooHR, HiBob, SAP, HRworks, and more

Absence sync: automatic booking cancellations for leave/sick days

Reporting and analytics for attendance policies

90%+ adoption rates ensure reliable data for workforce planning

Practical Guide

How to successfully implement desk sharing

Get a custom quote for your workplace

Every office is different. Tell us about your setup – the number of users, the features you need, or any other special requirements. We'll send you a tailored proposal with pricing, implementation timeline, and answers to your questions.

Response within 24 hours

Custom pricing based on your needs

No obligation

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FAQ – Desk Sharing

What is desk sharing and how does Yoffix support flexible workplace booking?

Desk sharing means employees share a pool of bookable desks instead of each having a permanently assigned desk. Companies can combine shared desks with personal and team desks.

Yoffix is a leading desk reservation platform for hybrid offices, offering intuitive booking on the office map, AI suggestions for office days, team seating options, and automatic check-in rules.

Employees can book via calendar, interactive floor plan, QR-code, mobile app, or directly in Microsoft Teams making workplace booking simple for mid-sized companies across multiple locations.

What is desk sharing and how does Yoffix support flexible workplace booking?

How does Yoffix desk sharing integrate with Microsoft 365?

Employees can book desks, manage their workweek schedule, and receive check-in notifications directly inside Microsoft Teams. Office days sync with Outlook Calendar, while existing calendar events appear in Yoffix’s floor plan timeline. Entra ID supports single sign-on and employee synchronization.

How does Yoffix desk sharing integrate with Microsoft 365?

Is Yoffix a GDPR-compliant desk booking system?

Yes. Yoffix is GDPR-compliant, ISO 27001 certified, and hosted in Germany. Employees can control attendance visibility within administrator-defined options. Anonymous reporting, organization-wide controls for personal analytics, and granular permissions support privacy requirements and Works Council agreements.

Is Yoffix a GDPR-compliant desk booking system?

How does Yoffix integrate with HRIS, facility systems, and other workplace tools?

Yoffix integrates with HRIS like Personio, BambooHR, Workday, HiBob and more.
Absence data syncs automatically, releasing desks when employees are sick or on leave.
Facility teams can enable additional integrations such as door access systems, cleaning schedules, and employee imports, making Yoffix a complete workplace orchestration platform.

How does Yoffix integrate with HRIS, facility systems, and other workplace tools?

How does Yoffix improve collaboration and hybrid teamwork?

Yoffix connects desk booking with workweek planning, so employees can see when colleagues plan to come in and reserve desks nearby. Team leads can organize shared office days with zones and automatic desk assignment. Team collaboration is included with every Desk Sharing plan at the corresponding tier. Customer results include doubled joint team office days.

How does Yoffix improve collaboration and hybrid teamwork?

Does Yoffix support workplace booking via a mobile app and 3D office planning?

Yes. Yoffix offers a mobile app that allows employees to book desks, rooms, assets and parking spaces in seconds and on-the-go. Users can filter workspaces by amenities, save favorites, and instantly find the best spot.

Administrators benefit from interactive 2D and 3D floor plans where they can configure team zones, amenities, and booking rules. This makes Yoffix a powerful 3D office planning solution for flexible workplaces.

Does Yoffix support workplace booking via a mobile app and 3D office planning?

How does Yoffix help optimize office space?

Yoffix shows desk utilization across floors and weekdays, helping Workplace teams identify underused areas and peak demand. They can use those patterns to adjust desk allocation, team zones, and booking rules. Enterprise plans also include AI-powered space optimization recommendations and usage heatmaps.

How does Yoffix help optimize office space?

How easy is the setup and can we customize the features?

Most customers set up Yoffix in under one day including floors, roles, and booking rules.
Yoffix is modular: choose only the features you need (desk sharing, room booking, parking, visitor management, analytics).
Custom roles, attendance policies, and office rules make it ideal for mid-sized companies seeking a flexible, scalable hybrid workplace platform.

Desk Booking Software

Easy Setup & Flexible Desk Allocation

Intuitive AI-Powered Desk Booking

Bring colleagues together on the right days

Seamless Microsoft 365 & Teams Integration

Turn utilization insights into better space use

Why teams love Yoffix desk booking system

Use space smarter

Bring colleagues together

Desk sharing employees love to use

Fits your existing systems

Enterprise-grade security and privacy

Why our clients love Yoffix

up to 20–30% office space savings

90%+ employee adoption

doubles on-site team overlap

Top features of Yoffix desk sharing system

Employee sync

Absence sync

Hybrid work policies

Team visibility

Automation & efficiency

Secure integration

Employee sync

Absence sync

Hybrid work policies

Team visibility

Automation & efficiency

Secure integration

Deep dive into Yoffix desk sharing app

Flexible and transparent pricing

Hybrid work that works for everyone

People OPS

Facility Managers

IT Admins

Work Council

Smooth integration with your HR systems

People OPS

Facility Managers

IT Admins

Work Council

Smooth integration with your HR systems

Get a custom quote for your workplace

Related articles

FAQ – Desk Sharing

What is desk sharing and how does Yoffix support flexible workplace booking?

What is desk sharing and how does Yoffix support flexible workplace booking?

How does Yoffix desk sharing integrate with Microsoft 365?

How does Yoffix desk sharing integrate with Microsoft 365?

Is Yoffix a GDPR-compliant desk booking system?

Is Yoffix a GDPR-compliant desk booking system?

How does Yoffix integrate with HRIS, facility systems, and other workplace tools?

How does Yoffix integrate with HRIS, facility systems, and other workplace tools?

How does Yoffix improve collaboration and hybrid teamwork?

How does Yoffix improve collaboration and hybrid teamwork?

Does Yoffix support workplace booking via a mobile app and 3D office planning?

Does Yoffix support workplace booking via a mobile app and 3D office planning?

How does Yoffix help optimize office space?

How does Yoffix help optimize office space?

How easy is the setup and can we customize the features?

How easy is the setup and can we customize the features?