Smarter Desk Sharing Software for the Modern Workplace
Yoffix is the AI-powered desk sharing software that maximizes collaboration, optimizes office space, and integrates seamlessly with Microsoft 365.
Microsoft Partner
ISO-27001
Enterprise-ready
4.8
4.8
Desk Sharing System
Smarter. Simpler. Better.
Easy Setup & Flexible Desk Allocation
Configure floor plans, add desks attributes, and assign desks or working zones to specific teams or employees.
Set booking priorities, check-in and auto-release rules.
Configure floor plans, add desks attributes, and assign desks or working zones to specific teams or employees.
Set booking priorities, check-in and auto-release rules.
Set Up Your Office in Minutes
Set Up Your Office in Minutes
Intuitive AI-Powered Desk Booking
Book desks with just one click in calendar, on the office map, in Teams, or via QR-code
Book desks with just one click in calendar, on the office map, in Teams, or via QR-code
Mark favorite desks or filter by amenities to find your perfect spot in seconds
Mark favorite desks or filter by amenities to find your perfect spot in seconds
Get personalized desk and office day recommendations
Get personalized desk and office day recommendations
Integrated Collaboration Planning
Enhance collaboration and help employees to make most of their office days.
Enhance collaboration and help employees to make most of their office days.
Full transparency: see who’s working where
Full transparency: see who’s working where
Shared team attendance views
Shared team attendance views
Team office days and seating options
Team office days and seating options
"Yoffix makes planning F2F meetings a breeze."
Sergej, Howden Turbo
Sergej, Howden Turbo
Sergej, Howden Turbo
Seamless Microsoft 365 & Teams Integration
Yoffix works where you already work. Book desks directly from MS Teams, and sync your schedule without switching tools.
Yoffix works where you already work. Book desks directly from MS Teams, and sync your schedule without switching tools.
Outlook and Microsoft Teams integration for ease of use and collaboration
Outlook and Microsoft Teams integration for ease of use and collaboration
Entra AD and SSO support for enterprise security
Entra AD and SSO support for enterprise security
Workplace Analytics & Office Space Optimization
Cut costs and make smarter workplace decisions.
Cut costs and make smarter workplace decisions.
Real-time occupancy analytics and trends
Real-time occupancy analytics and trends
AI-powered suggestions for smarter office use
AI-powered suggestions for smarter office use
Proven 30–50% office space savings potential.
Proven 30–50% office space savings potential.
Learn how to optimize your office space with Yoffix
Learn how to optimize your office space with Yoffix
5 reasons to choose Yoffix desk sharing tool
High adoption rates
90% usage thanks to intuitive interface.
Customizable & flexible
Attendance rules and policies, custom roles and rights.
AI-Powered & future-proof
Automatic scheduling and office space usage insights.
Microsoft-first
Built for Microsoft 365: Teams, Outlook, Entra ID, Azure security.
Enterprise-ready
ISO 27001 certified, GDPR-compliant, hosted in Germany, work council compliant.
Why our clients love Yoffix
I can book my workspace very easily, intuitively, and quickly. And the best part: Yoffix automatically adds my office day to my calendar. Perfect!
Daphne
Head of Member Communication
Easy to use. Good overview. All locations in one app. Various settings possible. Available both as an app and via web login.
Armin
Managing Director
I love that I can always see where my colleagues are sitting and who is currently in the office or working remotely — it makes planning face-to-face meetings much easier. Employees are even assigned to their respective teams.
Sergej
Retrofit Solution Manager
Planning working hours and desk bookings is simple and easy to adjust. It even works on the smartphone while on the go! Yoffix saves a lot of effort! With Teams integration, it’s perfect!
Thomas
Head of Internal Audit
Yoffix has a clean and modern design with stylish floor plans. It’s seamlessly integrated into MS Teams and allows for simple and reliable desk booking. Yoffix enables optimal use of available workspaces and meeting rooms.
Tom
System Engineer
I can book my workspace very easily, intuitively, and quickly. And the best part: Yoffix automatically adds my office day to my calendar. Perfect!
Daphne
Head of Member Communication
Easy to use. Good overview. All locations in one app. Various settings possible. Available both as an app and via web login.
Armin
Managing Director
I love that I can always see where my colleagues are sitting and who is currently in the office or working remotely — it makes planning face-to-face meetings much easier. Employees are even assigned to their respective teams.
Sergej
Retrofit Solution Manager
Planning working hours and desk bookings is simple and easy to adjust. It even works on the smartphone while on the go! Yoffix saves a lot of effort! With Teams integration, it’s perfect!
Thomas
Head of Internal Audit
Yoffix has a clean and modern design with stylish floor plans. It’s seamlessly integrated into MS Teams and allows for simple and reliable desk booking. Yoffix enables optimal use of available workspaces and meeting rooms.
Tom
System Engineer
I can book my workspace very easily, intuitively, and quickly. And the best part: Yoffix automatically adds my office day to my calendar. Perfect!
Daphne
Head of Member Communication
Easy to use. Good overview. All locations in one app. Various settings possible. Available both as an app and via web login.
Armin
Managing Director
I love that I can always see where my colleagues are sitting and who is currently in the office or working remotely — it makes planning face-to-face meetings much easier. Employees are even assigned to their respective teams.
Sergej
Retrofit Solution Manager
Planning working hours and desk bookings is simple and easy to adjust. It even works on the smartphone while on the go! Yoffix saves a lot of effort! With Teams integration, it’s perfect!
Thomas
Head of Internal Audit
Yoffix has a clean and modern design with stylish floor plans. It’s seamlessly integrated into MS Teams and allows for simple and reliable desk booking. Yoffix enables optimal use of available workspaces and meeting rooms.
Tom
System Engineer
I can book my workspace very easily, intuitively, and quickly. And the best part: Yoffix automatically adds my office day to my calendar. Perfect!
Daphne
Head of Member Communication
Easy to use. Good overview. All locations in one app. Various settings possible. Available both as an app and via web login.
Armin
Managing Director
I love that I can always see where my colleagues are sitting and who is currently in the office or working remotely — it makes planning face-to-face meetings much easier. Employees are even assigned to their respective teams.
Sergej
Retrofit Solution Manager
Planning working hours and desk bookings is simple and easy to adjust. It even works on the smartphone while on the go! Yoffix saves a lot of effort! With Teams integration, it’s perfect!
Thomas
Head of Internal Audit
Yoffix has a clean and modern design with stylish floor plans. It’s seamlessly integrated into MS Teams and allows for simple and reliable desk booking. Yoffix enables optimal use of available workspaces and meeting rooms.
Tom
System Engineer
I can book my workspace very easily, intuitively, and quickly. And the best part: Yoffix desk sharing tool automatically adds my office day to my calendar. Perfect!
Daphne
Head of Member Communication
Easy to use. Good overview. All locations in one app. Various settings possible. Available both as an app and via web login.
Armin
Managing Director
I love that I can always see where my colleagues are sitting and who is currently in the office or working remotely — it makes planning face-to-face meetings much easier. Employees are even assigned to their respective teams.
Sergej
Retrofit Solution Manager
Planning working hours and desk bookings is simple and easy to adjust. It even works on the smartphone while on the go! Yoffix desk sharing app saves a lot of effort! With Teams integration, it’s perfect!
Thomas
Head of Internal Audit
Yoffix has a clean and modern design with stylish floor plans. It’s seamlessly integrated into MS Teams and allows for simple and reliable desk booking. Yoffix enables optimal use of available workspaces and meeting rooms.
Tom
System Engineer
I can book my workspace very easily, intuitively, and quickly. And the best part: Yoffix desk sharing tool automatically adds my office day to my calendar. Perfect!
Daphne
Head of Member Communication
Easy to use. Good overview. All locations in one app. Various settings possible. Available both as an app and via web login.
Armin
Managing Director
I love that I can always see where my colleagues are sitting and who is currently in the office or working remotely — it makes planning face-to-face meetings much easier. Employees are even assigned to their respective teams.
Sergej
Retrofit Solution Manager
Planning working hours and desk bookings is simple and easy to adjust. It even works on the smartphone while on the go! Yoffix desk sharing app saves a lot of effort! With Teams integration, it’s perfect!
Thomas
Head of Internal Audit
Yoffix has a clean and modern design with stylish floor plans. It’s seamlessly integrated into MS Teams and allows for simple and reliable desk booking. Yoffix enables optimal use of available workspaces and meeting rooms.
Tom
System Engineer
I can book my workspace very easily, intuitively, and quickly. And the best part: Yoffix desk sharing tool automatically adds my office day to my calendar. Perfect!
Daphne
Head of Member Communication
Easy to use. Good overview. All locations in one app. Various settings possible. Available both as an app and via web login.
Armin
Managing Director
I love that I can always see where my colleagues are sitting and who is currently in the office or working remotely — it makes planning face-to-face meetings much easier. Employees are even assigned to their respective teams.
Sergej
Retrofit Solution Manager
Planning working hours and desk bookings is simple and easy to adjust. It even works on the smartphone while on the go! Yoffix desk sharing app saves a lot of effort! With Teams integration, it’s perfect!
Thomas
Head of Internal Audit
Yoffix has a clean and modern design with stylish floor plans. It’s seamlessly integrated into MS Teams and allows for simple and reliable desk booking. Yoffix enables optimal use of available workspaces and meeting rooms.
Tom
System Engineer
I can book my workspace very easily, intuitively, and quickly. And the best part: Yoffix desk sharing tool automatically adds my office day to my calendar. Perfect!
Daphne
Head of Member Communication
Easy to use. Good overview. All locations in one app. Various settings possible. Available both as an app and via web login.
Armin
Managing Director
I love that I can always see where my colleagues are sitting and who is currently in the office or working remotely — it makes planning face-to-face meetings much easier. Employees are even assigned to their respective teams.
Sergej
Retrofit Solution Manager
Planning working hours and desk bookings is simple and easy to adjust. It even works on the smartphone while on the go! Yoffix desk sharing app saves a lot of effort! With Teams integration, it’s perfect!
Thomas
Head of Internal Audit
Yoffix has a clean and modern design with stylish floor plans. It’s seamlessly integrated into MS Teams and allows for simple and reliable desk booking. Yoffix enables optimal use of available workspaces and meeting rooms.
Tom
System Engineer
boosts office efficiency by 30%
achieves 90%+ tool adoption
doubles on-site collaboration
Ease of use
Value for money
Customer service
Features
Let’s talk about your desk sharing project
Find out how Yoffix can make your hybrid office simple, collaborative, and cost-efficient.
The ideal tool for workplace scheduling
Stefan
Very simple & helpful tool
Udo
Intuitive, nice and modern UX!
Sebastian
Clearly arranged & very functional --> Top Tool
Sergej
Fantastic tool - we and our tenants are very happy
Michael
The Capabilities of yoffix Are Incredible
Ruth
A Smooth Solution For Digitizing Workplaces
Faith
An Effective Way to Boost Productivity
Samuel
Top features of Yoffix desk sharing system
Employee sync
Automatically import users, roles, and departments from HRIS.
Absence sync
Sync with your HRIS to reflect vacations and sick days in Yoffix bookings instantly
Hybrid work policies
Apply HR-defined attendance rules to your workspace planning.
Team visibility
Show who’s working onsite or remotely, based on HR status.
Automation & efficiency
Save time, reduce admin work, and improve workspace utilization.
Secure integration
Built on HRIS's API with GDPR-compliant data handling in the EU; ISO-27001.
Employee sync
Automatically import users, roles, and departments from HRIS.
Absence sync
Sync with your HRIS to reflect vacations and sick days in Yoffix bookings instantly
Hybrid work policies
Apply HR-defined attendance rules to your workspace planning.
Team visibility
Show who’s working onsite or remotely, based on HR status.
Automation & efficiency
Save time, reduce admin work, and improve workspace utilization.
Secure integration
Built on HRIS's API with GDPR-compliant data handling in the EU; ISO-27001.
Deep dive into Yoffix desk sharing app
Watch this 5-minute tutorial to learn about the key features
Flexible and transparent pricing
from
€1.5
Per user per month
Pay for what you need
Bulk discounts
Hybrid work that works for everyone
From smart scheduling to policy enforcement, Yoffix makes hybrid work seamless for People Ops, Facility Managers, and IT.
People OPS
Facility Managers
IT Admins
Work Council
Smooth integration with your HR systems
Connects to Workday, Personio, BambooHR, HiBob, SAP, HRworks, and more
Absence sync: automatic booking cancellations for leave/sick days
Reporting and analytics for attendance policies
90%+ adoption rates ensure reliable data for workforce planning
People OPS
Facility Managers
IT Admins
Work Council
Smooth integration with your HR systems
Connects to Workday, Personio, BambooHR, HiBob, SAP, HRworks, and more
Absence sync: automatic booking cancellations for leave/sick days
Reporting and analytics for attendance policies
90%+ adoption rates ensure reliable data for workforce planning
Get a custom quote for your workplace
Every office is different. Tell us about your setup – the number of users, the features you need, or any other special requirements. We'll send you a tailored proposal with pricing, implementation timeline, and answers to your questions.
Response within 24 hours
Custom pricing based on your needs
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Desk Sharing: Definition, Examples, Tips [+ Free Checklist]
Desk Sharing: Definition, Examples, Tips [+ Free Checklist]
FAQ – Desk Sharing
What is desk sharing and how does Yoffix support flexible workplace booking?
Desk sharing means employees don’t have assigned desks but reserve workspaces as needed.
Yoffix is a leading desk reservation platform for hybrid offices, offering intuitive booking on the office map, AI suggestions for office days, team seating options, and automatic check-in rules.
Employees can book via calendar, interactive floor plan, QR-code, mobile app, or directly in Microsoft Teams making workplace booking simple for mid-sized companies across multiple locations.
What is desk sharing and how does Yoffix support flexible workplace booking?
Why is Yoffix the best desk booking system with Microsoft Teams integration?
Yoffix is built for Microsoft 365, offering native integrations with Teams, Outlook, and Entra ID for SSO.
You can book desks directly inside Teams, sync attendance with Outlook calendars, and manage all hybrid work policies without switching tools.
This makes Yoffix one of the best desk booking systems with Microsoft Teams integration for organizations standardizing on Microsoft technologies.
Why is Yoffix the best desk booking system with Microsoft Teams integration?
Is Yoffix a GDPR-compliant desk booking system?
Yes. Yoffix is fully GDPR-compliant, ISO 27001–certified, and hosted in Germany with EU-only data processing.
Work council–friendly features include data minimization, anonymization, differentiated access rights, and optional booking visibility rules.
This makes Yoffix a secure workplace management solution for mid-sized companies in Germany, including regulated and enterprise environments.
Is Yoffix a GDPR-compliant desk booking system?
How does Yoffix integrate with HRIS, facility systems, and other workplace tools?
Yoffix integrates with HRIS like Personio, BambooHR, Workday, HiBob and more.
Absence data syncs automatically, releasing desks when employees are sick or on leave.
Facility teams can enable additional integrations such as door access systems, cleaning schedules, and employee imports, making Yoffix a complete workplace orchestration platform.
How does Yoffix integrate with HRIS, facility systems, and other workplace tools?
How does Yoffix improve collaboration and hybrid teamwork?
Yoffix shows who is in the office, helps teams coordinate shared office days, and suggests ideal seating options.
Employees can reserve desks next to colleagues, plan team days, or join automatically assigned team seating.
Many companies report up to 50% more in-person collaboration after switching to Yoffix.
How does Yoffix improve collaboration and hybrid teamwork?
Does Yoffix support workplace booking via a mobile app and 3D office planning?
Yes. Yoffix offers a mobile app that allows employees to book desks, rooms, assets and parking spaces in seconds and on-the-go. Users can filter workspaces by amenities, save favorites, and instantly find the best spot.
Administrators benefit from interactive 2D and 3D floor plans where they can configure team zones, amenities, and booking rules. This makes Yoffix a powerful 3D office planning solution for flexible workplaces.
Does Yoffix support workplace booking via a mobile app and 3D office planning?
How easy is the setup and can we customize the features?
Most customers set up Yoffix in under one day including floors, roles, and booking rules.
Yoffix is modular: choose only the features you need (desk sharing, room booking, parking, visitor management, analytics).
Custom roles, attendance policies, and office rules make it ideal for mid-sized companies seeking a flexible, scalable hybrid workplace platform.