Checklist: Company Agreement for Mobile Work
A works agreement (Betriebsvereinbarung) for hybrid or remote work can help establish clear rules and agreements between employers and employees. Below is a checklist of potential points that such an agreement could include:
Definition of Hybrid Work
A clear definition and description of what is meant by hybrid work – for example, the combination of remote work and in-office presence.
Working Hours and Locations
Specification of the times and locations where hybrid work is permitted, e.g., certain days of the week or flexible working hours. Guidelines for working from home should also be defined.
Read here why team office days are absolutely critical for successful hybrid work
Technical Equipment
Agreements on the necessary technical equipment for hybrid work – such as computers, internet connection, and communication tools.
Data Protection and Data Security
Rules for protecting sensitive data during hybrid work. Read here how Yoffix provides a works council-compliant solution for remote work and desk sharing
Communication and Collaboration
Definition of communication channels and tools for collaboration among employees, such as email, chat, and video conferencing. Work Organization
Rules for organizing work, including project management, time tracking, and documentation of work results.
Health and Ergonomics
Measures to support health and ergonomics when working from home – such as guidance on ergonomic work practices and provision of ergonomic equipment.
Travel Expenses and Reimbursements
Regulations regarding travel expenses and reimbursements in the context of hybrid work – for example, compensation for commuting costs or business trips.
Flexibility Agreements
Options for adjusting the hybrid work agreements based on changing business needs or individual employee requirements.
Review and Evaluation
Agreement on a regular review and evaluation process to assess the effectiveness of the works agreement and make adjustments as needed.
Please note: This is a general checklist and should be tailored to your company's specific needs and circumstances. It is recommended to seek legal advice and to develop the agreement jointly with representatives of both employers and employees.
Further reading:
Hybrid Work – Definition, Benefits, Challenges, and How to Make It Work
Desk Sharing – Definition, Advantages, and Practical Insights
Five tips on taking care of mental health in hybrid organizations