How to set up your profile, book desks & rooms, plan you week, and more

This guide explains how to plan your week in Yoffix, manage your attendance, and book desks, meeting rooms, and additional resources.

1. Set Up Your Profile

Before planning your week, review your profile settings:

1. Go to Profile Settings.

2. Upload a profile photo.

3. Select your preferred language.

4. Define your standard working hours.

5. Choose how and where you want to receive notifications.

6. Set who can see your attendance data.

7. Mark your favorite desk:

   • Go to My Office.

   • Select a seat.

   • Click the ⭐ icon next to it.

Your favorite desk will be automatically suggested when creating bookings.

2. Plan Your Week in the Calendar

Open the Calendar to see your weekly overview.

Weekly Overview

At the top of the calendar, you can see:

• How many desks are available in your preferred office

• How many teammates are on site

• Your own attendance status

• Whether your attendance aligns with your company’s hybrid policy

One-Click Booking

For days without a status:

• Click to create a one-click booking.

• The system automatically uses:

  • Your preferred office

  • Your favorite desk

  • Your standard working hours

Custom Booking

If you need more flexibility:

1. Select a day.

2. Create a custom booking.

3. Adjust office, desk, time, and other details.

You can also add multiple statuses for the same day if needed.

Additional Bookings

At the bottom of the calendar, you can:

• View additional bookings (e.g., parking, meeting rooms, visitors)

• Add new bookings directly

3. Check Team and Company Attendance

My Team View

In My Team, you can:

• See which teammates are in the office on specific days

• Plan coordinated office days more easily

All Colleagues View

In All Colleagues, you can:

• View the company-wide calendar

• Use search and filters to find specific people

• Mark colleagues as favorites by clicking the ⭐ next to their name
  → Favorites appear at the top of your list

4. Book a Desk in My Office

Go to My Office to see your office layout for a selected day.

At the top, choose:

• Date

• Office

• Floor (if applicable)

Book a Desk

1. Click on an available desk.

2. Select the time period.

3. Optionally:

   • Create a recurring booking

   • Add a parking space

Use Filters

You can filter desks by:

• Attributes

• Equipment

• Other defined features

You can also search for colleagues by:

• Name

• Team

• Attributes

This helps you quickly see who is on site and where they are seated.

5. Book a Meeting Room

You can book meeting rooms in two ways:

A. From My Office

1. Click on a meeting room.

2. Check availability.

3. Select a time.

4. Add:

   • Meeting title and details

   • Duration

   • Participants

5. Optionally:

   • Add catering

   • Add equipment (e.g., projector, whiteboard)

   • Set as recurring

   • Mark as private

6. Save the booking.

B. From the Meeting Rooms Tab

1. Open the Meeting Rooms tab.

2. View all rooms across offices.

3. Use search and filters to find the right room.

4. Switch between day and week view to check availability.

5. Select a room and complete your booking.

Summary

With Yoffix, you can:

• Plan your weekly attendance

• Align with hybrid policies

• Coordinate office days with your team

• Book desks, meeting rooms, parking, and other resources

• Filter by equipment and attributes

• Manage recurring and flexible bookings

Use the calendar, My Office, and Meeting Rooms views together to efficiently organize your week.