Planning your week and coordinating with your team
The Calendar is your central view for planning your office presence for the week. You can see your own bookings, set your status for each day, and check when your team is coming in.
Setting your status for the week
For each day, you can set one of three statuses:
Office — you're working from the office (triggers a desk booking)
Remote — you're working from home or another location
Not available — you're off, traveling, or otherwise unavailable. You can add an optional sub-status Vacation, Business Trip, or Sick
Click on any day in the Calendar to set or change your status. If you select Office, you'll be prompted to choose a desk.
When you select Not available, you can add more detail by typing a custom sub-status — for example, Training, Day off, Sick child, or School. This appears in the employee timeline and the colleague overview so your team has an accurate picture of your availability without needing to ask.
Calendar views
The Calendar has three tabs:
My bookings — your own desk, room, parking, and visitor bookings for each day. The date picker shows your daily status across the whole month for a quick overview.
My team — your team's weekly attendance plan. See who's coming in on which days and coordinate your office days accordingly.
All colleagues — a broader view across all employees. Use filters to narrow by team or office location.
Tips for effective weekly planning
Use Repeat when booking to set recurring office days in one go.
Check the My team tab before booking to align your office days with colleagues.
Your status is visible to your team unless you've turned off attendance sharing in your profile settings.
Coordinating Office Days with Your Team
Yoffix makes it easy to see when your colleagues are in the office and plan your schedule around theirs — whether you're a team member or a team lead organizing a shared office day.
See who's coming in
In the Calendar, switch to the My team tab to see your team's planned attendance for the week. You can filter by team or office location to find specific people.
In My Office, use the search bar to find a colleague by name. The floor plan will highlight where they're sitting that day, so you can book a desk nearby. You can search by team or attributes to find specific colleagues.
Book a desk next to a colleague
Go to My Office and select the date.
Use the search bar to find your colleague.
Their desk will be highlighted on the floor plan.
Click on an available desk nearby and confirm your booking.
Favorite Colleagues
If you regularly coordinate office days with specific people — regardless of which team they're in — you can mark them as favorites so their schedule is always easy to find.
To add a favorite colleague:
Go to the Calendar and open the All colleagues tab in the top right corner.
Hover over a colleague and click the star icon next to their name.
Favorite colleagues appear at the top of your attendance calendar, so you can quickly see which days they're planning to be in. When browsing the floor plan in My Office, you can also filter by favorites to find an available desk near them.
To remove a colleague from your favorites, click the star again.
Tip: Favoriting is personal — your colleagues won't be notified when you add them as a favorite.
Invite colleagues to the office (team leads)
If you're a team lead or admin, you can book desks on behalf of your team and invite them to a shared office day.
Open the Calendar or My Office and select the date.
Click on a desk and assign it to a colleague (instead of yourself).
Repeat for additional team members.
Colleagues will receive a notification, and their status will be set to Office automatically.
For organized team office days, use the Team Event option when creating a booking. Select a zone or specific desks, add participants, and save — everyone gets notified at once.